spiritflow

spiritflow replaces a stack of separate subscriptions with one system where tasks, projects and tracked hours feed straight into invoicing and receipt capture. Built for small and medium companies, it holds customer records, billable time, expenses and team chat in one place, so nothing is re-entered or reconciled between tools at the end of the month.

Work is planned in Kanban, list or timeline views, tracked with a one click timer, and turned into ZUGFeRD compliant e-invoices without leaving the platform. Receipts are read by AI assisted OCR and filed against the right project, meetings run over built in audio and video, and a documented REST API with webhooks connects phone systems, ERP and accounting software, and automation tools.

Key benefits:

• Tasks and projects in Kanban, list and timeline views for small teams
• Built in time tracking that turns billable hours into invoices without re-entry
• E-invoicing with ZUGFeRD output for the German e-Rechnung requirement
• Receipt capture with OCR that files expenses against the matching project
• CRM and customer records shared by projects, invoices and conversations
• Chat and meetings with audio and video inside the same workspace
• Mobile apps for iOS and Android with offline sync away from the desk
• Public REST API with webhooks for ERP, accounting and telephony integrations

spiritdev Softwareentwicklung GmbH builds and operates the platform from Reinbek near Hamburg. Application data, backups and the meeting server run on Hetzner infrastructure in Germany, the AI features use Mistral AI in France, and the only documented third country transfer is mobile push notifications. The platform is described as GDPR and GoBD compliant, with a data processing agreement and procedure documentation included.

Ideal for agencies, IT service providers and consultancies that want one German hosted system instead of a patchwork of separate tools.