Crew Active vs Clockify
Crew Active is a European alternative to Clockify: same project management & productivity use case, headquartered in Germany and governed by EU GDPR, while Clockify is based in the United States.
By the EU Alternatives team Last updated
Drag and drop shift planning, GPS clock in at the job site, offline iOS and Android apps and team chat for cleaning and landscaping crews.
- Jurisdiction
- EU / EEA
- Primary privacy law
- EU GDPR
- US CLOUD Act exposure
- No
- Open source
- No
- Free tier
- No
Time tracking with a timer, timesheet grid, calendar view and reports that most small teams find sufficient without training anyone. The catch is a free plan capped at five users, with Basic at 3.99 dollars per seat a month rising to 11.99 dollars for Enterprise. CAKE.com Inc. is in Palo Alto and applies California law even to European customers.
- Jurisdiction
- United States
- GDPR by default
- Requires DPA + TIA
- US CLOUD Act exposure
- Yes
Crew Active vs Clockify at a glance
| Crew Active | Clockify | |
|---|---|---|
| Headquarters | Germany | United States |
| Data jurisdiction | EU / EEA | United States |
| Primary privacy law | EU GDPR | Requires DPA + transfer assessment |
| US CLOUD Act exposure | No | Yes |
| Best for | Teams that need project management & productivity built for European data-protection requirements | Teams already invested in the Clockify ecosystem |
Choose Crew Active if…
- You want a provider governed by a European privacy regime
- GDPR or public-sector data-protection requirements apply to you
- You'd rather back the European tech ecosystem
Stick with Clockify if…
- You depend on integrations only available in the Clockify ecosystem
- Your organisation has no EU data-residency constraints
- Migration costs outweigh the jurisdiction benefits for now
About Crew Active
Crew Active brings shift planning and time tracking for field teams into one app, built for cleaning companies, landscapers, construction crews and winter services. The office plans the week in a drag and drop calendar, and workers clock in at the job site from their phone, with GPS proof of presence ready for any customer who asks.
The web app flags double bookings and weekly hour overruns, and recurring jobs can be set up as a series. The native iOS and Android apps work offline and sync once a connection returns. Location is recorded at start, break and stop, with the measured accuracy shown, rather than tracked continuously. Built-in chat with photos replaces scattered WhatsApp groups.
Key benefits:
- Drag and drop scheduling with warnings for double bookings and overtime
- GPS time tracking at clock in, break and clock out only
- Offline mobile apps for iOS and Android that sync later
- Team chat with photos and read receipts inside the same app
- Excel and PDF reports per employee and customer, plus a DATEV export
- Leave and sick days requested and recorded in the app
- Five app languages including Turkish and Romanian for mixed crews
Crew Active is run by run4dev, a business based in Regensburg, Germany, and has been developed there since 2021. Customer, employee and time data is stored with Hostinger in a data centre in Vilnius, Lithuania, and a data processing agreement is available. Some features rely on US providers: Google for maps, Expo for push notifications, and, where the optional AI assistant is enabled, OpenRouter and Together AI running an open model in the USA, with Anthropic as a backup.
There is no free plan. A one month trial for up to five employees needs no credit card and ends on its own, after which plans start at 69 euros a month for five staff.
Why choose Crew Active over Clockify?
The decisive argument is data jurisdiction. Clockify is headquartered in the United States, which means personal data processed through it can be subject to non-EU legal regimes: the US CLOUD Act, FISA 702, or similar laws depending on the provider. After the 2020 Schrems II ruling, EU organisations must carry out a transfer impact assessment for every such data flow.
Crew Active removes that overhead. As a Germany-based provider, it operates under EU GDPR, and data stays inside the EU/EEA by default. For regulated sectors such as health, public administration, and finance, that's not a nice-to-have but a requirement. For everyone else, it's concentration-risk insurance: you avoid depending on a single jurisdiction that can change the rules without warning.